Abstract
Hospital operating theatres are a critical but costly resource in healthcare processes. Their efficiency and utilisation impact upon hospital finances, clinical effectiveness and patient outcomes. Operations management techniques have now been applied widely to optimise flow. An important challenge is to balance the needs of process flexibility, efficiency and work standardisation with clinical requirements. This paper applies operations management methods to analyse elective orthopaedic surgery at five international hospitals to describe the issues that affect operating theatre productivity. It utilises an innovative method of video analysis to observe patient changeovers over 29 days of surgery and data is analysed to understand the causes of variability and waste. The findings suggest that processes which are standardised via operations management methodologies can improve productivity in a process that exhibits wide variation in practice. There are apparent trade-offs associated with efficiency and clinical concerns such infection control, that lead to different standard process archetypes being utilised. Recommendations for standardising patient changeovers are provided.
Similar content being viewed by others
References
Baumgart A, Neuhauser D (2009) Frank and Lillian Gilbreth: scientific management in the operating room. Qual Saf Health Care 18:413–415
Berry L, Bendapudi N (2007) Healthcare: a fertile field for service research. J Serv Res 10:111–122
Bowen DE, Youngdahl WE (1998) “Lean” service: in defense of a production-line approach. Int J Serv Ind Manag 9:207–225
Boyer KK, Pronovost P (2010) What medicine can teach operations: what operations can teach medicine. J Oper Manag 28:367–371
Cardoen B, Demeulemeester E, Beliën J (2010) Operating room planning and scheduling: a literature review. Eur J Oper Res 201:921–932
Delaney CL, Davis N, Tamblyn P (2010) Audit of the utilization of time in an orthopaedic trauma theatre. ANZ J Surg 80:217–222
Faiz O, Tekkis P, Mcguire A, Papagrigoriadis S, Renni J, Leather A (2008) Is theatre utilization a valid performance indicator for NHS operating theatres? BMC Health Serv Res 8:28
Fillingham D (2008) Lean healthcare, improving the patient’s experience. Kingsham Press Ltd, West Sussex
Frei F (2006) Breaking the trade-off between efficiency and service. Harv Bus Rev 84:92–101
Greenall M (2008) Theatre utilisation report. Oxford Radcliffe Hospitals NHS Trust, Oxford
Grove AL, Meredith JO, Macintyre M, Angelis J, Neailey K (2010a) Challenges faced by a UK health visiting service during lean implementation. Leadersh Health Serv 23:204–218
Grove AL, Meredith JO, Macintyre M, Angelis J, Neailey K (2010b) Lean implementation in primary care health visiting services in National Health Service UK. Quality and Safety in Health Care.
Health Care Financial Management Association (HCFMA) (2005) Achieving operating room efficiency through process integration: Technical report. Health Care Financial Management Association, Bristol.
Jacofsky D, Lyman J (2007) The efficient delivery of elective orthopedic care. J Arthroplasty 22:2–5
Joosten T, Bongers I, Janssen R (2009) Application of lean thinking to health care: issues and observations. Int J Qual Health Care 21:341–347
Krupka D, Sathaye S, Sandberg WS (2008) Reducing non-operative time: methods and impact on operating room economics. Int J Healthc Tech Manag 9:325–352
Kujala J, Lillrank P, Kronstrom V, Peltokorpi A (2006) Time-based management of patient processes. J Health Organisat Manag 20:512–524
Levitt T (1972) Production-line approach to service. Harv Bus Rev 50:20–30
Levitt T (1976) The industrialization of service. Harv Bus Rev 54:32–43
Loughead J, Brewster N, Roberts D (2009) Operating theatre management. Health Service Journal.http://www.hsj.co.uk/resource-centre/your-ideas-and-suggestions/operating-theatre-management/5004944.article Accessed 06 September 2010.
McDermott CM, Stock GN (2011) Focus as emphasis: conceptual and performance implications for hospitals. J Oper Manag 29:616–626
McLaughlin CP (1996) Why variation reduction is not everything: a new paradigm for service operations. Int J Serv Ind Manag 7:17–30
Monden Y (1998) Toyota production system: an integrated approach to just-in-time. Engineering and Management Press, Norcross Georgia
Mpyet CD (2002) An audit of the use of ophthalmic theatre time. Community Eye Health 15:62–63
NHS Conferderation (2010) Driving performance improvement in operating theatres. The NHS Confederation, The Foundation Trust Network, London
NHS Modenisation Agency (2002) Step guide to improving operating theatre performance. NHS Modernisation Agency, Coventry
NHSI (2008) The productive theatre: releasing time to care. NHS Institute for Innovation and Improvement, Coventry
Peltokorpi A, Kujala J (2006) Time-based analysis of total cost of patient episodes: a case study of hip replacement. Int J Health Care Qual Assur 19:136–145
Peltokorpi A, Torkki P, Kamarainen V, Hynynen M (2009) Improving economic efficiency of operating rooms: production planning approach. Int J Serv Stand 5:199–213
Pringle M, Stewart-Evans C (1990) Does the awaeness of being video recorded affect doctors’ consultation behaviour? J Gen Pract 40:455–458
Radnor Z, Walley P, Stephens A, Bucci G (2006) Evaluation of the lean approach to business management and its use in the public sector (summary report). Research Findings No.20/2006, Scottish Executive, Office of Chief Researcher, Edinburgh.
Ricketts D, Hartley J, Patterson M, Harries W, Hitchin D (1994) An orthopaedic theatre timings survey. Ann R Coll Surg Engl 76:200–204
Ronen B, Pliskin JS (2006) Focused operations management for health services organizations. Wiley, Hoboken
Schmenner RW, Swink ML (1998) On theory in operations management. J Oper Manag 17:97–113
Shingo S (1985) A revolution in manufacturing: the SMED system. Productivity Press, Portland
The Royal College of Anaesthetists (2006) Raising the standard: a compendium of audit recipes. The Royal College of Anaesthetists, London
Theadom A, de Lusignan S, Wilson E, Chan T (2003) Using three-channel video to evaluate the impact of the use of the computer on the patient-centredness of the general practice consultation. Inform Prim Care 11:149–156
Truong A, Tessler M, Kleiman S, Bensimon M (1996) Late operating room starts: experience with an education trial. Can J Anesth 43:1233–1236
Walley P (2007) Managing variation through system redesign. Int J Healthc Tech Manag 8:589–602
Womack J, Byrne AP, Flume OJ, Caplan GS, Toussaint J (2005) Going lean in healthcare. Institute for healthcare improvement, Cambridge
Acknowledgements
The authors would like to thank DePuy International Ltd for providing access to data and Warwick Innovative Manufacturing Research Centre (WIMRC) for funding the research. In addition, thank you to all the staff at the various hospitals who agreed to be recorded for this research but cannot be named for confidentiality.
Competing interests
The authors have no competing interests to report.
Author information
Authors and Affiliations
Corresponding author
Rights and permissions
About this article
Cite this article
Meredith, J.O., Grove, A.L., Walley, P. et al. Are we operating effectively? A lean analysis of operating theatre changeovers. Oper Manag Res 4, 89–98 (2011). https://doi.org/10.1007/s12063-011-0054-6
Received:
Revised:
Accepted:
Published:
Issue Date:
DOI: https://doi.org/10.1007/s12063-011-0054-6